Archive Mail Documents More Securely, Less Cost
Need a Low-Cost Alternative to Your Current Paper Archival Solution?
Once you've processed your mail with our Earth Class Mail™ online postal mail application, you may want to have the paper original archived, whether for purposes of back-up or regulatory compliance. With a 300,000 cubic foot facility in Beaverton, Oregon, Earth Class Mail can inexpensively, securely, and seamlessly provide your archival solution.
Save on real estate, file cabinets, and staffing costs while increasing employee productivity throughout your organization. Our document management services include:
- Receiving your documents at our facility (whether because we are processing your mail or you or a third party send it to us)
- Imaging or scanning your documents at your request
- Adding searchable text layers to all your documents using the world's most accurate optical character recognition (OCR) software.
- Intuitive search-engine capability for searching both the text of your documents and any additional keywords you assign them.
- Storage and retrieval of archived documents - at no additional charge (you pay only for the pickup/delivery courier).
- Shredding and recycling unneeded documents – helping the environment while assuring the security of your sensitive documents.
- All with our signature document security
Our bundled pricing of 3 cents per inch, per month, totally eliminates sky-high "re-insertion", “reindexing”, or other assorted deposit and retrieval fees, especially the end-of-term "hostage fees" often obscured in the fine print of comparable services. All you pay is a low monthly storage free – everything else except courier charges is absolutely FREE! We charge for records storage by the inch – never “by the box.” Most cardboard boxes are never filled to the brim - why pay for so much empty air? Unlike our competitors, we don't nail you to a contract that causes you to pay for storage of documents that aren't even physically there when you've retrieved them temporarily.
We are excited to be a customer of Earth Class Mail. We believe that a digital mail intake/document management system is going to be a strong component in the growth of our outsourced accounting firm, and we are looking forward to introducing it to all of our clients.
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